What to Include in a Relocation Package for the Baltics

Most rental housing in Lithuania, Latvia and Estonia is furnished, so a relocating employee usually needs to move only a few cubic metres of personal belongings — clothes, electronics and personal items. That makes a moving benefit inexpensive to offer and disproportionately powerful in signalling that the employer treats the move as a real, supported transition. A relocation line in the offer removes the last piece of friction after the candidate has already said yes to the role.

At minimum, the moving component should cover door-to-door transport across the EU (and from non-EU origins), optional professional packing, pickup from the employee's home, delivery carried into the new apartment, insurance with the option to extend cover, and customs clearance for shipments arriving from outside the EU. Just as important is a single coordinator — one contact who owns the move end to end, so neither HR nor the new hire has to chase logistics. Moving costs start from a modest amount per shipment because volumes are small; the exact price depends on origin and volume.

Option A — direct billing: we invoice the company directly, and relocation becomes part of onboarding (one order, one invoice, nothing for the employee to arrange). Option B — employee pays, company reimburses: the employee books and submits the invoice for reimbursement, which is common in Western companies; we issue a full VAT invoice for finance. Most HR teams pick a fixed annual price list so finance can plan the budget, then reference it in a short reimbursement clause in the contract.

A simple reimbursement clause is usually enough, for example: "The employer reimburses documented relocation costs up to the agreed amount, against a VAT invoice." Pair it with a fixed company price list so finance can forecast, and name a single coordinator so HR never arranges logistics per hire. For a ready-to-use template and a sample contract clause, see our HR relocation-package page.

1. Request a company price list and a sample employment-contract clause. 2. Add the relocation line to your standard offer template. 3. Point new hires to a single coordinator the moment an offer is accepted. 4. Receive one consolidated invoice, or reimburse against the employee's invoice. That is the whole process — set up once, reused for every international hire.