You want to hire a foreign specialist. But how do you put the move through accounting?
Universities, hospitals and ministries increasingly recruit foreign professors, doctors and specialists. The institution pays for the move — but often doesn't know how to put it into the employment contract or through accounting. We provide a complete document package and help you assess which procurement procedure applies in your organisation, so relocation becomes a standard, compliant line item.
Public-sector employers in the Baltics can cover a foreign specialist's relocation as a standard, compliant expense. We help you assess which procurement procedure applies in your organisation and review each case individually against the law in force and your internal rules. A full document package — contract, act and VAT invoice — plus a ready employment-contract clause makes it straightforward for accounting.
Why public-sector hires stall at the move
Fear of breaking procurement rules
“Do we need a tender to move one employee?” Uncertainty about procurement procedure stalls otherwise simple decisions.
No document templates
HR and finance often have no clause for relocation in the employment contract and no template set to process the expense correctly.
The hire is delayed or lost
While the institution works out the paperwork, the specialist waits — and a competing offer with a smoother process can win.
Hard to plan and budget the cost
Without a clear, itemised quote it is hard to budget the relocation in advance and present it to finance. A standard price list and a full document set make the cost predictable and easy to justify.
“Relocation for the Public Sector” — a service with a full document set
We offer a ready-made solution for public accounting, not just a move: a full document package (contract, act, VAT invoice with all required details), help assessing which procurement procedure applies in your organisation, a standard price list you can reference in the employment contract, and experience with the documentation public institutions require.
We provide the full document set and a ready clause your HR can drop straight into the employment agreement — so relocation is processed as a standard, compliant expense.
What the public-sector package includes
How the setup works
We help map the applicable procedure
We help you assess which procurement procedure applies in your organisation and review each case individually against the law in force and your internal rules.
Reference price list for the contract
Use our standard price list as the basis for the relocation clause in the employment contract — reimbursing relocation costs within the agreed budget against provided documents. We supply the matching paperwork.
Why public institutions work with us
We speak procurement
We understand public-sector requirements and help you map the move to your procurement and accounting rules.
Complete, correct paperwork
Contract, act and VAT invoice with all required details — formatted so your finance team can process the expense without back-and-forth.
Ready-to-use clause
A standard employment-contract clause for relocation costs that your HR can adopt directly — a common practice in Western universities.
Baltic route specialists
Moving people to Lithuania, Latvia and Estonia is our core business — your specialist arrives with an experienced team.
Questions from HR & finance
Request the public-sector document package
Tell us about your institution and the role you're recruiting, and we'll send the document package and a sample employment-contract clause.
Need to brief your finance team first? Ask us for the sample document set and contract clause.